Digital planners are digital versions of traditional paper planners that offer a range of features to help individuals and teams stay organised and on top of tasks and projects. They typically offer features such as customizable templates, task and project management tools, note-taking capabilities, and real-time collaboration features.

“Why Digital Planners are Essential for Productivity”

Online planners offer a number of advantages over traditional paper planners, making them an essential tool for anyone looking to increase their productivity and stay organized.

1. Accessibility: Digital planners can be accessed from any device with an internet connection, allowing users to view and update their schedules and tasks from anywhere.
2. Customization: With customizable templates, users can tailor their digital planner to fit their unique needs and preferences.
3. Collaboration: Digital planners often come with real-time collaboration features, allowing teams to work together and stay organized, even when they’re not in the same location.
4. Automation: Many digital planners offer automation features, such as reminders and task prioritization, to help users stay on top of their to-do list and increase their efficiency.

In short, digital planners offer a convenient, flexible, and customizable solution for anyone looking to increase their productivity and stay organized.

10 of the best digital planners available today

1. Goodnotes 5

Goodnotes 5 is a digital note-taking and planner app for Apple devices, such as the iPad and iPhone. It offers a range of features including customizable templates, handwriting recognition, organizational tools, multi-media support, real-time collaboration, and cloud sync. The app is designed to be user-friendly and offers a clean and intuitive interface.

Pros

• User-friendly interface
• ability to create folders, tag notes, and search for specific notes
• ability to share notes and collaborate with others in real-time

Price

• GoodNotes is free to use up to 3 notebooks.
• $8.99 USD for unlimited access and there are no recurring subscription costs.

2. Monday.com

Monday.com is a project management and team collaboration platform designed to help teams organize and streamline their work processes. It offers a range of features including task management, project planning, real-time collaboration, resource management, and communication tools. 

Monday.com is accessible on multiple devices and offers a customizable and flexible interface that can be tailored to fit the needs of individual teams and organizations. It is aimed at businesses and teams of all sizes, from small startups to large enterprises. 

Pros

• The platform offers a wide range of features, including task management, project planning, real-time collaboration, resource management, and communication tools.
• The platform offers real-time collaboration features, allowing team members to work together in real-time 
• Monday.com integrates with a variety of other tools and platforms
• It offers a flexible and customizable interface 

Price

• Individual plan – $0, forever free for up to 2 seats
• Basic plan – $24 per month for 3 users
• Standard plan – $29 per month for 3 users
• Pro plan – $48 per month for 3 users

3. Google Calendar

Google Calendar is a free online calendar service or free digital planner that is designed to help users keep track of their appointments, events, and daily schedule. 

The calendar is accessible from any device with internet access and can be synced with a user’s Google account. It offers a range of features including the ability to add and edit events, invite attendees, set reminders, and view a daily, weekly, or monthly calendar view. 

Pros

• accessible from any device with internet , allowing users to view and manage their schedules from anywhere.
• Google Calendar integrates with other Google products and services, such as Gmail and Google Drive.
• It allows multiple users to view and edit the same calendar, making it a great option for team collaboration and scheduling.

Price

• Free to use

4. Trello Digital Planner

A Trello digital planner is a customizable digital planner created using the project management and team collaboration tool Trello. It is essentially a digital board that can be used to organize tasks, projects, and other important information.

Users can create cards for individual tasks, add labels, checklists, due dates, and attach files to them. The cards can be moved between lists to indicate progress, and users can assign cards to team members for collaboration.

Trello digital planners can be customized to fit the specific needs of an individual or team. They can be used for personal organization, work projects, event planning, and more.

Trello also offers a mobile app, allowing users to access their digital planner on-the-go and receive notifications for important updates. Additionally, Trello integrates with a variety of other tools and platforms, making it easy to streamline work processes and increase efficiency.

Pros

• Trello boards can be customized to fit the specific needs of an individual or team.
• Trello allows for real-time collaboration with team members
• Trello integrates with a variety of other tools and platforms
• It has a mobile app

Price

• Basic plan – Free to use
• STANDARD plan – 5USD
• PREMIUM plan – 10USD
• ENTERPRISE plan – 17.50USD

5. ToodleDo

ToodleDo is a web-based productivity tool designed to help individuals and teams organize tasks, set goals, and manage projects. It provides a range of features, such as task management, goal tracking, and collaboration, all in one place.

With ToodleDo, users can create tasks, set priorities, and track progress, using features like tags, due dates, and subtasks. They can also set and track goals, with the ability to break down larger goals into smaller, more manageable tasks.

Pros

• Comprehensive task management
• Goal tracking and progress
• Collaboration and delegation
• Reminders and notifications
• Customizable organization
• Integrates with other tools

Price

• Basic plan – Free to use
• Standard $2.99/MO  WHEN BILLED ANNUALLY
• Plus $4.99/MO  WHEN BILLED ANNUALLY

6. Evernote 

Evernote is a widely recognized and highly regarded note-taking app that provides users with a range of features to help organize their digital lives. With the ability to create notes in a variety of formats, including text, images, and audio recordings, users can quickly capture information and access it when needed.

It is a versatile and essential app that offers a range of features to help individuals and teams stay organized, manage tasks, and access information more efficiently.

Pros

• Versatile note-taking
• Easy organization and search
• Productivity features
• Collaboration capabilities
• Integrates with other tools
• User-friendly interface
• Available on multiple devices

Price

• Free
• Personal and professional upgrade starts with paid subscribtion

7. Airtable

Airtable is a powerful productivity and project management tool that allows users to create, organize, and share information in a variety of formats. It combines the features of a spreadsheet and a database to offer users an intuitive, flexible, and customizable platform to manage their work.

Pros

• Flexible and customizable platform
• Range of templates available
• Collaboration and sharing features
• Integration with other tools

Price

• Free – For individuals or very small teams just getting started with Airtable
• Plus- $10
• Pro – $20

8. Notability

Notability is a highly regarded note-taking app that is widely used for its versatility and range of features. It allows users to take notes, annotate documents, and create drawings, making it an essential tool for individuals and students alike.

Notability’s organization features, such as its ability to tag and categorize notes, make it easy to find and access information quickly. It also allows for easy backup and sync across multiple devices, further streamlining the note-taking process.

Pros

• It offers easy syncing and backup capabilities across multiple devices, ensuring that notes and information are always accessible.
• Notability’s handwriting recognition technology is highly accurate, making it easy to take notes quickly and efficiently.
• Notability’s organization features, such as its ability to tag and categorize notes, make it easy to find and access information quickly.

Price

• Notability provides both a free version and a premium subscription that can be purchased within the app for $12.99 per year.

9. Todoist Digital Planner

Todoist is a digital planner that offers a simple and intuitive interface to manage tasks and projects effectively. With Todoist, users can create tasks, assign due dates, set reminders, and track progress effortlessly. It integrates with popular tools such as Google Calendar, Dropbox, and more, providing seamless workflow management. Todoist’s mobile app is highly rated for its offline functionality and reliable syncing, enabling users to stay on top of their tasks on the go.

Pros

• Todoist has a simple and intuitive interface that is easy to navigate, making it a breeze to manage tasks and projects.
• Todoist allows for easy collaboration on projects, with features such as task sharing and commenting
• odoist integrates with popular tools, such as Google Calendar and Dropbox, to provide a seamless workflow management experience.

Price

• Starters – free
• Power users – 4$
• Business/ teams – 6$

10. OnPlanners Digital Planners

OnPlanners is a widely used platform that provides a diverse range of digital planner templates to cater to different needs, including daily, weekly, monthly, and yearly planning. The templates are available in multiple formats, such as PDF, Excel, and Google Sheets, ensuring that users can choose a format that suits their preferences.

OnPlanners’ planners are highly customizable, allowing users to personalize their planners with various design elements such as colors, fonts, and graphics.

Pros

• Diverse range of planner templates
• Available in multiple formats
• Highly customizable
• Interactive features like clickable tabs
• User-friendly interface
• Affordable pricing options
• Can increase productivity and organization.

Price

• Free
• Premium version – $11.97

How To Choose the Best Digital Planner

Choosing the best digital planner for you can seem daunting, but it doesn’t have to be. Here are a few things to keep in mind when picking a digital planner that is perfect for you:

1. Consider Your Needs: First and foremost, you need to think about why you need a digital planner. What specific features and capabilities are you looking for? Are you looking to stay on top of your to-do list or plan long-term goals? Identifying your needs will help you narrow down your options.
2. Look at the Interface: The user interface should be intuitive and easy to use. You should be able to customize it to your liking and navigate it without any confusion.
3. Check for Compatibility: Consider the devices you will be using the digital planner on. Is it available on all your devices, and does it sync across all of them seamlessly?
4. Assess Customization Options: The best digital planners allow for customization of layouts and templates to suit your needs. This means that you can tailor the planner to fit your specific requirements.
5. Consider Price: Finally, consider the price of the digital planner. Many digital planners are available for free, while some require a subscription or one-time payment. Be sure to pick a digital planner that fits your budget.

By keeping these factors in mind, you’ll be well on your way to finding the perfect digital planner to help you stay organized and productive.

Frequently Asked Questions on Digital Planners

• What is a digital planner, and how does it work?

A digital planner is a tool that allows you to organize your tasks, schedule, and notes on a digital device. It typically uses a calendar format to help you plan your day, week, or month. Digital planners work similarly to paper planners but offer more flexibility and functionality, including the ability to add multimedia elements and share information across devices.

• Are there any free digital planner options available?

Yes, there are several free digital planner options available, including Google Calendar, Trello, and Todoist. Additionally, many paid digital planner apps offer a free trial period or basic version of their app that users can use at no cost. However, the functionality and features of free digital planners may be limited compared to their paid counterparts.

• How secure is my data when using a digital planner?

The security of your data when using a digital planner largely depends on the app or platform you are using. Most reputable digital planner apps have security measures in place, such as encryption and password protection, to keep your information safe. However, it is important to research and choose a reputable digital planner app and to use a strong, unique password to further protect your data.